Coordinator for Purchasing & Invoicing

As a Coordinator for Purchasing & Invoicing, here is what you’ll be doing at the core, day to day.

Reporting directly to the Director of Operations, your primary responsibilities will involve overseeing and coordinating purchase requisitions and purchase orders within the MHIRJ SAP system.   The position is instrumental in managing the follow-ups and approvals of invoices and communicating with vendors and/or supply chain as needed.  In close collaboration with the Procurement and Finance Teams, this position plays a crucial role in ensuring compliance with budgets, and meeting reporting requirements.  This position requires a high level of tenacity with regards to troubleshooting and resolving issues, promptly notifying the Director of Operations and Accounting Manager of urgent matters that require immediate attention from higher authorities. This proactive approach guarantees the seamless fulfillment of operational needs without interruption.

This role will be the go-to reference for all indirect goods & services process related to purchase requisitions, purchase orders, and invoices.

Responsibilities include (not limited to):

• Oversee, prepare and coordinate purchase requisitions/orders, monitor, and transition status within SAP, communicating with suppliers and various departments originating requests.
• Examines documents and monitor work processes to assess completeness, accuracy, and conformance to standards and specifications to properly maintain accurate SAP data regarding purchase requisitions/orders.
• Conduct research, compile data, troubleshoot and review current processes, spreadsheets, forms and procedures to provide suggestions to improve and optimize workflows, reporting procedures, or expenditures.
  • Tucson and West Virginia positions collaborate for consistency in operations across multiple locations, acting as subject matter experts on PO/PR processes.
• Prepare reports, and other documents, using word processing, spreadsheet, database, or presentation software.
• Prepare responses to correspondence containing routine inquiries, filing and/or retrieve corporate documents, records, and reports.

Here’s what is required to succeed as a Coordinator for Purchasing & Invoicing.

• 2-3 years of accounts payable, administrative or similar relevant experience.
• Strong analytical and organizational capabilities.
• Proficient experience with Microsoft Office Suite.
• Ability to multitask with ever changing priorities.
• Interpersonal skills crucial for establishing and maintaining effective working relationships with senior management, employees, and other departments.
• A commitment to confidentiality in handling sensitive matters related to MHIRJ and vendors underscores the professionalism brought to this role.
• SAP or other similar enterprise resource planning system is preferred
• Working knowledge of accounting principles, practices and terminology is preferred.

Join us…here’s the why.

Do want to make valuable contributions with top leaders & customers in the industry? Do you seek a fulfilling career as a Coordinator for Purchasing & Invoicing? If yes, you’ve landed at the right place. At MHIRJ we value your contribution to our team. We provide robust benefits for you & your family, as well as career growth.

Who we are.

On June 1, 2020, MHI acquired the CRJ Series program, which marked the opening chapter of MHIRJ's story. Built on the solid foundations already in place, and with the strong support of the MHI group of companies, the MHIRJ team is committed to serving the regional aviation market and becoming a platform for growth in the industry. MHIRJ has the largest operating base of regional aircraft in the world with service centers situated in Bridgeport, WV and Tucson, AZ.  We partner with regional airlines (our customers) to provide safe and reliable aircraft services, which in turn allow our customers to connect people to their destinations. We provide MRO services for our customers. MHIRJ’s network of service centers, support offices and parts depots are positioned in important aviation hubs in the U.S., Canada, and Germany. Exciting, isn’t it?