Supply Chain Cost Management, Contracts Administrator

Supply Chain Cost Management – Contracts Administrator

Company Overview

At Mitsubishi Power Americas, headquartered in Lake Mary, Florida, we're not just building better clean energy technologies; we're architecting a better future. Our New Generation Services (NGS) team is charged with the supply of “NEW” replacement and generating capacity across a number of Gas and Steam Turbine Platforms. The Supply Chain Management – Cost Management Team sources equipment globally to support project execution in the Americas region.

Role Overview

The Supply Chain Cost Management – Contracts Administrator supports Supply Chain Management Execution initiatives and works closely with departments including Global Sourcing, Supply Chain Project Managers, Projects & Systems, Proposal Engineering, Quality Control, Expediting, Estimations, and Commercial Operations. This position uses initiative and independent judgment to develop and execute domestic and international Power Project activities and fulfillment needs. The Contracts Administrator collaborates with Proposal Engineering, Projects & Systems, and Commercial Operations to ensure seamless Purchase Order placement and turnover to project execution teams for large purchase items. This role is not the Technical Lead but assists the deal team and Proposal Engineering lead from a supply chain perspective.

Key Responsibilities

• Collaborate with Proposal Engineering, Projects & Systems, and Commercial Operations for seamless Purchase Order placement and turnover to project execution teams
• Lead or assist in addressing commercial Supply Chain Management and project execution concerns during the proposal phase to facilitate timely and clean turnover to the Supply Chain execution team
• Support Commodity Managers, Purchasing, manufacturing, execution, and warranty phases as needed
• Review and analyze RFPs related to equipment and auxiliary equipment
• Risk analysis review, identification, and contribution to the Risk Register
• Track open items for each proposal and Purchase Order issuance
• Monitor customer-specific options or contract requirements and associated costs
• Track Proposal Engineer’s Exceptions & Clarifications and Question & Answer logs
• Drive post Rev. 0 PO open action items to closure (proposal options, scope shifts, warranty items)
• Track supply of necessary generator documents to support project proposals within specified timelines
• Work closely with NGS Estimations team, provide technical instructions, assist in Direct Labor estimations, review SCM estimates for accuracy
• Confirm MDL (Master Document List) for each proposal and project; communicate drawing delivery days and evaluate early works agreements or partial PO placement as needed
• Ensure timely sharing of draft Contracts related to Engineering, Procurement, and Construction (EPC) and Consortium documents with Generator Supplier
• Verify activities performed and drawings prepared by the supplier during Reservation Agreement, Early Release, LNTP, NTP, PO phases
• Identify and communicate site-specific code requirements beyond Generator Supplier standard base
• Ensure Supplier and Contract clarity on Grid Code definition and compliance
• Evaluate Equipment schedules based on forecast and project site need dates
• Facilitate portfolio view of projects and make connections for Framework Agreements, bundling, or bulk purchasing opportunities
• Review Purchase Order drafts prior to Official PO release
• Provide weekly email updates of current activities; hold monthly review meetings with internal SCM stakeholders
• Facilitate turnover meetings to Supply Chain execution team for each project NTP
• Provide commercial support to Project Management and Project Engineering during issue discovery, troubleshooting, and addressing change orders, liquidated damages, mitigation strategies, or other cost-related topics during execution
• Ensure all parties operate in alignment with signed agreements; participate in future revisions or development of agreements
• Involved in cost reduction activities and data analysis
• Assist with Scope shift items, transfer documents to suppliers, evaluate Q&A of 3rd party vendors, evaluate quality, preservation, and packing
• Write and distribute complex and technical bid invitations or requests for proposals; receive and analyze bids, quotes, proposals, and award contracts
• Support Logistics evaluation for transportation
• Work with Commercial Operations, Proposal Engineering, or other departments in cost reduction activities, data mining, or equipment-related activities
• Build partnerships and relationships with Suppliers
• Create value through relationship management, supplier excellence, and development projects to reduce cost and lead time
• Cost tracking, data mining, evaluation, and scrutiny of options proposals
• Drive for cost transparency
• Mentor trainees, new, or less experienced employees; direct work of subordinates within supply chain group related to Generator topics
• Provide mentorship to junior level employees and interns as needed
• Assist in Management of Standard Design documentation and performance data
• Perform other duties or responsibilities as assigned by leadership
• Approximate 10-15% travel as required, may travel outside the country

Other Duties and Responsibilities

• Comply with all safety policies, practices, and procedures, reporting unsafe activities to Management and/or Human Resources
• Participate in proactive team efforts and leadership to achieve departmental, company, and individual goals and objectives
• Contribute to building a positive team spirit
• Communicate effectively with subordinates and management at all levels
• Protect confidential information by not communicating, disclosing to, or using for benefit of 3rd parties
• Maintain the highest degree of honesty and integrity at all times
• Experience with SAP

Knowledge, Skills & Education

Education and/or Experience:
Bachelor’s Degree in Engineering from accredited college with an MBA is preferred, will consider relative applicable experience (10) years of commercial experience; or, fifteen (15) years of buying experience with specialty in Commodities management; OR, Any equivalent combination.

Five to Eight (5-8) years of direct procurement and/or Procurement fulfillment experience with some combination of procurement, contract management, commercial contract negotiation, supply chain management, expediting, proposal and/or bid management, engineering management experience.

Proactive with a can-do attitude.

Language Skills:
Ability to read, analyze, and interpret general business periodicals, engineering drawings, engineering specifications for material, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.