Contract Manager

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Mitsubishi Power Americas, Inc. in Lake Mary, Florida is looking for a Contract Manager.

SUMMARY

The Contract Manager is responsible for contract management of their assigned projects within the New Generation Systems (NGS) Business Unit Project Execution teams engaged in the execution of contracts for the design, delivery, start-up, turnover, and initial warranty of contracted projects. 

The primary focus of the Contract Manager, who will report to the Director of Contracts and Claims, is working closely with each Project Manager to fully understand the commercial obligations and potential liabilities accepted by the business in executing each contract.  The Contract Manager and Project Manager work together to develop and maintain a Risk Register for each project to assess initial and emerging risks.  The Contract Manager is responsible for ensuring each Project Team implements standardized correspondence and milestone management tools and procedures to minimize/avoid financial penalties while optimizing financial opportunities throughout each contract’s life cycle.

The Contract Manager is a key member of each project’s Claim Management team that includes project management, construction & commissioning management, EPC management, supply chain management, correspondence management, and schedule management (both MPW schedule efforts for planning and execution of MPW’s scope of supply, and the EPC’s schedule planning and execution for their scope of supply and scope of work).

ESSENTIAL DUTIES & RESPONSIBILITIES

• Coordinate and conduct Initial Contract Reviews following contract turnover from Commercial Operations to the Project Execution Team with critical members of each Contract Execution Team. that includes at a minimum: Project Director | Project Manager | Deputy Project Manager, Project Engineering Manager, Project Supply Chain Manager, Project Scheduler, Construction & Commissioning Services Representative, Project Scheduler, EPC Schedule Analyst, Project Financial Analyst, and Contract Manager. 
• Ensure the project team clearly understands the Contract Requirements and Responsibilities, such as , scope of supply, scope of work accepted, key milestones and dates, guarantees, potential liabilities, reporting requirements, incoming & outgoing invoicing requirements, incoming and outgoing payment approval requirements, goods delivery coordination requirements, damaged goods and/or non-compliant goods notification requirements, risk of loss transfer provisions, title transfer provisions, Country of origin or other supplier restrictions, obligations and DOR associated with taxes, tariffs, and duties, dispute notification and resolution processes as established by each contract commercially executed.
• Establish initial and recurring project Risk Reviews with key project leaders to routinely update the project Risk Register monthly, and other times as required in the event of emergent risks.
• Document potential contract liabilities accepted in each contract executed; to include, but not limited to all liquidated damages for delay in deliveries, delay in project completion, shortfalls in performance guarantees, and overall contract liabilities in the event of failure to perform.  Develop the tools needed to evaluate potential financial impacts for each potential liability.  Document any “Must Make” guarantees stated or implied in each contract.  Provide visibility into project execution progress approaching, real-time, and retirement of potential liabilities established by each contract.
• Work directly with the Project Director, Project Managers, Deputy Project Managers and Schedule Analyst to establish and update quarterly a Level 1 Schedule to include critical contract milestones for the awareness of the Project Execution Team and MPW-AMER executive management to assess Plan | Forecast | Actual performance against Contract Baseline 0 requirements.  Update the plan whenever contract agreements are officially changed or amended to reflect changes in the Baseline for each project.
• Actively support the development, review, and management of all correspondence associated with actual and/or potential claims against Mitsubishi Power associated with each project Contract or project Purchase Order working in close cooperation with the PD | PM(s) | DPM(s), Director of Contracts Risks and Claims, In-House Counsel, Construction & Commissiong Representative(s), EPC and MPW Schedule Analysts (as required), and SCMs (as required).
• Support both PD | PM(s) | DPM(s) and SCMs in developing and executing financial recovery strategies for Project Impacts incurred because of actions / inactions taken by organizations and activities outside of NGS.
• Support the project execution team in developing and maintaining project specific correspondence and work history tracking tools to establish an ongoing history of the project to enable rapid and effective defense of claims that can arise between project initiation and project completion.
• Look for and implement improvement opportunities associated with future contract commercial standards or contract templates, project Kick-Off templates, project reporting templates, and project reviews.
• Coordinate with the PD | PM(s) | DPM(s) and their Financial Analyst to ensure company policy is adhered to regarding the reservation of risk funds, reduction in revenue receipts, and communication of potential financial liabilities associated with potential risks and claims as it relates to both financial management and reporting of NGS contracts.

OTHER DUTIES AND RESPONSIBILITIES

• Comply with all EHS policies and procedures, including reporting or unsafe activities to EHS & HR.
• Communicate effectively with staff and management at all levels.
• Always maintain the highest degree of honesty and integrity.
• Participate in proactive team efforts to achieve departmental and company goals.
• Protect confidential information by not communicating, disclosing to,
  or using it for the benefit of 3rd Parties.
• Work in the global environment to maintain standards and latest practices.
• Maintain a valid passport and driver’s license.
• Expect to work while travelling domestically and internationally ~10-25% of the work year.
• Work with the PM Team to ensure complete and timely capture, review, approval and distribution of meeting minutes to include attendees, action items and action item close-outs.
• Perform other such duties as may be required.

KNOWLEDGE, SKILLS & EDUCATION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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• Education and/or Experience:  Bachelor's degree (BS) in Engineering, or a related field, and/or a Law degree from four-year college or university; and 6 (six) years related experience. Candidates that have technical or quantity surveyor related experience would be of interest.  Must have experience supporting dispute resolutions and claims settlement, claims defense drafting, claims drafting, drafting project narratives (storyboard, timelines).  AI (artificial intelligence) experience in contracts management a plus.
• Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public. 
• Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: Proficient in MS Office; familiar with SAP, project scheduling Knowledge of computer-aided design, database, project management, spreadsheet and word processing software, electronic mail, graphics, technical diagrams, flow charts, etc.

PHYSICAL DEMANDS, WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WHY SHOULD YOU APPLY?

• Excellent Benefits (Medical, Dental, Vision & 401K Matching).
• Excellent growth and advancement opportunities.
• Tuition reimbursement and on-the-job training.
• Paid vacation, sick time and holidays.
• Committed to quality products and services.
• Great working environment and culture.
• Employee Appreciation Programs and Events.

Mitsubishi is an Equal Employment Opportunity (EEO) employer actively seeking to diversify the workforce and is committed to a policy of equal employment opportunity. Therefore, all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status or any other legally recognized protected basis under applicable law, are strongly encouraged to apply.

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