Document Control Coordinator I

Mitsubishi Power, Inc. in Lake Mary, FL is looking for a Document Control Coordinator.  

• Provide assistance to all Engineering Groups in relation to engineering, customer and vendor document control activities and help users with any questions related to the use of the document management software.
• Generate Document Transmittals and issue/distribute documents for Client review/approval.  Ensure recipient acknowledgement and stakeholders are informed of submission status.
• Monitor the flow of documents and official comments, highlight areas of concern to immediate supervisor and resolve the issues immediately.
• Input document metadata into the document control system accurately and efficiently.
• Improve the visibility of documentation submitted and processed on time in accordance with project schedules.
• Monitor and conduct audits and quality control checks to ensure data integrity is accurate.
• Ensure all project correspondence is filed correctly.
• Organize document filing and retrieval in accordance with Engineering procedures.
• Generate required reports on a defined schedule or as and when required.
• Participate in training sessions for new team members on document control processes and tools.
• Plot/print documents from document management system as and when required.
• Scan documents, add to document management system and add metadata as and when required.
• Help users with converting documents to pdf and tiff formats.
• Perform other such duties as may be required.

Other Duties & Responsibilities

• Comply with all safety policies, practices and procedures reporting all unsafe activities to Management and/or Human Resources.
• Participate in proactive team efforts to achieve departmental and company goals.
• Contribute to building a positive team spirit.
• Communicate effectively with subordinates and management at all levels.
• Protect confidential information by not communicating, disclosing to, or using for benefit of third parties.
• Comply with all company policies and procedures.
• Always maintain the highest degree of honesty and integrity.

 KNOWLEDGE, SKILLS & EDUCATION To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Minimum of Associates Degree in Business or Technical Discipline e.g., Engineering, Computer Science, from an accredited two-year institution of learning or at least two (2) years’ experience and/or training in business process improvement or document management system automation; or equivalent combination of education and experience. 
  • • Language Skills: Ability to write reports and business correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
      • Mathematical Skills: Ability to work with mathematical concepts to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
      • Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations. Must be able to multi-task, prioritize and delegate tasks readily.
    • Computer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) software and Document Management software. Knowledge of Microsoft 365 Power Platform (Power Automate, Power Apps, PowerBI, Smartsheet, SharePoint, etc.)

Why Should You Apply?

• Excellent Benefits (Medical, Dental, Vision & 401K Matching)
• Excellent growth and advancement opportunities
• Tuition reimbursement and on-the-job training
• Paid vacation, sick time, and holidays
• Committed to quality product and services
• Great working environment and culture
• Employee Appreciation Programs and Events

Mitsubishi is an Equal Employment Opportunity (EEO) employer actively seeking to diversify the workforce and is committed to a policy of equal employment opportunity. Therefore, all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally recognized protected basis under applicable law, are strongly encouraged to apply.