Senior Corporate Space Planner

­Mitsubishi Power Americas, Inc., in Lake Mary, Florida is looking for a Senior Planner of Real Estate and Facilities.

SUMMARY

This position is responsible for supporting our strategic space planning activities and corporate real estate initiatives. They will be a key team member in the department while assisting in office related projects and tasks. Attention to detail, teamwork, problem-solving, organization and planning skills are a must.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Maintain our space management software to stay up to date with employees and their current work status, ensure proper accommodations have been made and that our employees meet the criteria within our seating policy.
• Maintain accurate floor plans within our software, including and understanding the footprint by department, manager and other determining categories. Ensure we have the files in multiple formats (.PDF, AutoCAD, .ai)
• Manage assigned seating of our employees utilizing our I-Office tool. Work with HR and Business Unit Leaders and Managers to ensure employee moves and new hires are coordinated by Facilities.
• Coordinate cubicle turnovers once an employee vacates a cubicle.
• Maintain data and occupancy %’s for reporting.
• Assist with the maintenance of real estate related documentation, important dates and clauses, scheduled price increases and lease statements.
• Assist with real estate dealings, document reviews and approvals with legal and finance.
• Assist with facility design, furniture planning, purchasing of furniture and other design and space related  projects.
• Plan & execute small to medium size projects to ensure compliance with customer specifications and applicable standards and regulations.
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• Assist in the planning and execution of large projects to ensure compliance with customer specifications.
• Complete the necessary documentation and provide sufficient information for the submission of Fixed Asset requests and assist with planning of long-term capital projects.
• Assist in the preparation of facility budgets, tracking costs and developing cost saving initiatives.
• Provide written scopes of work and request for proposals to contractors and vendors for small to medium-sized projects.
• Provide reports on project scheduling, finance and compliance as requested.
• Generate purchasing documents, purchase orders, assist in processing invoices and ensuring our vendors are paid according to our agreements.
• Strict adherence to the department’s policies and procedures, following such procedures, making recommendations as updates to those procedures and ensuring all steps have been taken.
• Assist with vendor selections to provide goods and services for the department based on scope of work, quality, service, and other pertinent factors.
• Interface with purchasing in vendor negotiations, pricing, terms and conditions and SLA’s.
• Interface with vendors to ensure positive vendor relationships and expedite parts and equipment.
• Assist our regional offices in coordination with office and facility related vendors and other issues that may arise. Work closely with office staff and support as needed.
• Become a team member on our Safety council – to be trained in CPR, AED and First Aid.
• Some travel to be expected.
• Perform other such space planning and real estate duties as may be required.

OTHER DUTIES AND RESPONSIBILITIES

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• Comply with all safety policies, practices and procedures reporting all unsafe activities to Management and/or Human Resources.
• Participate in proactive team efforts to achieve departmental and company goals.
• Contribute to building a positive team spirit.
• Communicate effectively with all levels of employees.
• Protect confidential information by not communicating, disclosing to, or using for benefit of third parties.
• Maintain the highest degree of honesty and integrity at all times.

KNOWLEDGE, SKILLS & EDUCATION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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• Education and/or Experience: Bachelor’s degree preferred; and/or 3-5 years of related experience and/or training; or equivalent combination of education and experience.
• 1+ year in project management, either coordinating and/or assisting in small to large projects,the use of project management tools (Preferred)
• 1+ years’ experience in facilities space planning (Preferred)

• Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

• Computer Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) A base understanding of Audio/Visual systems and components or other technology commonly used in office environments.
• 1+ year experience using AutoCAD or similar space planning software (Preferred)
• Experience with Adobe (Illustrator, Acrobat DC and other software’s within the Creative Cloud) (Preferred)
• Experience with Microsoft SharePoint, or online web tools for form design (Preferred)

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Regularly required to sit, talk and/or hear. Occasionally lift and/or move up to 70 pounds. The noise level in the work environment is usually quiet.

WHY SHOULD YOU APPLY?

• Excellent Benefits (Medical, Dental, Vision & 401K Matching).
• Excellent growth and advancement opportunities.
• Tuition reimbursement and on-the-job training.
• Paid vacation, sick time and holidays.
• Committed to quality products and services.
• Great working environment and culture.
• Employee Appreciation Programs and Events.

Mitsubishi is an Equal Employment Opportunity (EEO) employer actively seeking to diversify the workforce and is committed to a policy of equal employment opportunity. Therefore, all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status or any other legally recognized protected basis under applicable law, are strongly encouraged to apply.

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