Senior Buyer - Major Equipment & Auxiliaries

Senior Buyer – Major Equipment & Auxiliaries

Summary

This role requires the day-to-day procurement execution and support for major equipment and auxiliaries such as motors, drives, gear boxes, oil coolers, lubrication systems, control systems, and engineering and inspection services, related to the MCO-I New Unit Business (NUB).  This includes RFQ, PO entry and management, supplier selection, supplier management & sourcing, expediting, cost control, material PO-invoice resolution, auditing and procurement reporting.

Roles & Responsibilities

• Foster an environment of teamwork, compliance and continual improvement.
• Adhere to the Company's objectives, i.e. Safety, Quality, Environmental and Information Security.
• Ensure compliance with the Field Service department’s standard operating procedures.
• Ensure that all requests from internal customers, for assigned categories, have clearly defined mechanical, performance and quality specifications and/or scope of work to effectively communicate MCO-I requirements to potential suppliers
• Prepare Requests for Quotation (RFQ) or Proposal (RFP) documents in accordance with the specifications and/or scopes of work, including all technical, commercial, and quality requirements
• Review supplier quotes and negotiates terms to achieve the best overall value (cost, delivery, payment terms, freight)
• Determine, initiate, and follow through on the appropriate action to resolve various issues related to material, specification, deviations, non-conformance, billing, etc.
• Work closely with , Project Managers, Coordinators, Expeditors, and Engineers both in US and Japan to optimize the information in purchase requests to mitigate any internal or external issues with procuring materials
• Conduct commercial negotiations and ensure properly documented achievements for KPI metrics with regard to cost savings, payment terms, freight, etc.
• Prepare and issue purchase orders, purchase order changes and negotiated outline agreements, as needed, to support operations’ need dates and customer contract dates.
• Collaborate with Supplier Quality Manager to monitor and evaluate supplier performance through the use of open order reports and communicating quarterly metrics such as quality and OTD
• Regular follow up and expediting of materials/services, as required to support the business needs
• Ensure that supplier issues after the issuance of a purchase order are resolved timely and effectively. This includes but is not limited to delivery issues, quality issues, and invoicing issues
• Initiate the supplier correction action requests process (SCARPA) for non-conforming materials and follow through to completion for rework or replacement of material, submission of required documents and charge backs to recover any costs incurred by MCO-I
• Assist with identifying & qualifying new suppliers for assigned categories, agree on terms and negotiate supply agreements when appropriate, including discount structures and volume rebates
• Proactively identify and communicate significant supplier, material, transit, cost and/or market trends that would impact MCO-I business
• As required, visit supplier’s manufacturing facilities to verify progress of any scope of work being managed by NUB PM’s and Commissioning/Warranty Managers as needed
• Raise concern and escalation for any potential delays to corresponding NUB/Commissioning & Warranty Project Managers or other stakeholders in the organization
• Build and maintain a status report for all open material requirements and communicate issues that will require involvement from MCO Engineering/MCO-I Engineering/Procurement/Quality
• Promptly report findings, observations, recommendations, corrective/preventative actions taken and/or implemented by any parties involved, for assigned equipment
• Proactively mitigate or escalate any possible delays internally and externally to avoid slippage in deliveries.
• Work with IT, QA and other departments on continuous improvement projects related to systems and processes
• Initiate and coordinate with various service providers to support production, external and on-site
• Support the development of policies, work procedures, and provide related training to internal stakeholders
• Ensure that PO delivery dates are maintained accurately in SAP for stakeholder visibility and reporting integrity 
• Attend required meetings both during and after normal business hours with suppliers, operations, engineering, project management, quality , etc.
• Complete all required company training, as assigned, in a timely manner
• Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Requirements

• Qualified candidates will possess a Bachelor’s Degree in Supply Chain Management, Business or a related field or a minimum of 10 years of experience in lieu of a Bachelor’s Degree
• Strong proficiency to read and understand engineering drawings and specifications, supplier Gantt chart schedules, material status reports, ITPs, etc.
• Experience in low volume, high mix manufacturing environments (job shop)
• Ability to troubleshoot and problem solve technical issues
• Excellent written and verbal communication skills
• Proficient in SAP (MM module) or similar ERP system, and MS Office including Excel, Word and Outlook
• Good knowledge of all procurement functions, terms and conditions, Incoterms, Uniform Commercial Codes, fair business practices, procurement ethics and knowledge of sources to gather critical market information is required
• High degree of service orientation to build strong and value adding relationships with NUB PM’s, manufacturing, engineering and quality are required
• Ability to work with minimal supervision and prioritize multiple tasks with ever changing priorities
• Curiosity and willingness to learn and grow with the organization
• Positive attitude with a strong affinity to change management
• Strong planning and analytical skills
• Basic understanding of cost accounting
• Cool and calm under fire in fast paced work environments
• Clear understanding and working knowledge of BOM structures including dimensioning and tolerance methods
• Ability to influence internal customers to follow Procurement best practices
• Excellent organization, communication and presentation skills
• Strong mechanical aptitude
• Travel percentage 5% to 10%.

Preferred Skills & Experience

• Experience or exposure to the turbomachinery or related energy equipment manufacturing industry
• APICS certifications such as CPIM, CSCP
• Good understanding of Lean and other continuous improvement principles
• Experience in multi-cultural work environments
• Exposure to quality systems and inspection techniques
• Experience using Smartsheet, Tableau, etc.

Work environment

• Office environment
• Shop environment